Spam Email Protection: 8 Benefits for Business Use

Emails are very important for any business or corporation, as they are a necessary aspect of daily communication. Even with expanding technologies, the email is still a crucial element to run any business. Emails are leaned on for many important activities, requests and formalizations. With that in mind, it is safe to say that the email is the communication standard for businesses across the world. But with any widely used service, emails have been targeted for malicious attacks against unsuspecting people and companies. These attacks come in the form of unsolicited emails and potentially even phishing scams in an effort to gain sensitive information and data. That is why it is important to have some sort of anti-spam protection in place for your business emails.

Spam emails are an opportunistic method, which means that malicious spam emails are targeting accounts despite knowing that the rate of opening is small. However, due to the prolific rate at which these malicious email campaigns can start, they are a great way to get sensitive data and infiltrate a user's network. But do not be fooled, these targeted attacks can raise the bar to up those click rates by crafting spam emails in order to better entice the recipient from opening it. Some popular methods include creating emails using false senders who are acting as legitimate ones and sending emails embedded with malicious links inquiring about obtaining some sort of information. Hoping the unsuspecting receiver clicks on the email.

Get protected today by utilizing the anti-spam email protection with MSEDP's IT services. We work with companies big and small in order to best protect them from dangerous attacks. We use the latest technology to ensure you are protected effectively. When you turn to MSEDP, you get some key anti-spam benefits to help your network and business avoid malicious emails. Steer clear and be safe from dangerous emails with adequate protection! Let's take a look at those benefits of our spam protection.

Increased Productivity and Email Management

Logging on and checking your emails is a daily routine for many people. However, if you do not have the right protections in place, then this innocuous routine could become a minefield. You may be spending too much time sifting through your emails deleting the spam and unwanted ones. And when you are removing a lot of emails, you could be deleting ones you actually want to open, but miss out because you are speeding through this process to be more productive.

Others may simply leave many of the unwanted emails in their folder and let them pile up over time. This, obviously, is also a clumsy and time-consuming way of handling your emails. Not to mention disorganized. When you have proper spam email protection, you can become more productive as a result. Get better email management today and no longer risk deleting or missing an important one. A properly configured spam email protection will ensure that the legitimate emails will arrive in your mailbox, while stopping unsolicited emails from showing up. Allowing you to spend less time reviewing emails and spending more time working or reading safe emails.

Protection from Phishing Attacks

One of the biggest issues users face with emails are phishing scams. A phishing scam is a common technique that sees malicious users pretending to be another person or organization in order to get privileged and sensitive data. Our spam protection combats phishing scams quickly and efficiently by simply preventing these emails from even reaching your inbox. If these emails do somehow get through, then our protection methods prevent the downloading or installation of anything malicious. And with our IT services at your side, you will always have updated antivirus protection at all times without needing to manage it. Let the pros at MSEDP ably protect you from phishing scams and other malicious attacks.

Email Archiving & Auditing

When more emails are being sent and opened, there is a greater need to have control over them and verifying them appropriately. With effective anti-spam protection, there is the ability to archive and audit all of the emails. This is a great way to deploy anti-spam solutions transparently and without the need for direct user intervention. With archiving, it allows you to retain all emails over any period of time. This allows for easy retrieval and can help to cover any periods when the emails might not be backed up. And in certain occasions, archiving emails might provide regulatory compliance in maintaining certain types of email being held for periods of time required by law. MSEDP can help you get compliant.

Auditing is also a common feature for effective spam email protection. The proper use of auditing can ensure the ability to identify potential abnormalities in the misuse of emails. Whether these emails are for personal purposes or misappropriation of information, auditing is a method to get to the bottom of it. Both incoming and outgoing emails can use auditing. As your email solutions provider, we can have absolute control over the flow of emails and evaluate the level of service.

Access Control By Sender of Recipient

Access control is a complement to auditing, in that it allows you to take actions based on the sender or recipient. For example, you can block the sending or receiving of emails by local users. With proper access control, the company or business can manage which emails or domains its users can receive and send emails to and from. This is an important feature, because many industries have different needs for resource use and the greater the control of the emails, the better the overall security. Our IT team will install these services for you and guide you on how to best use this functionality. And make sure you are getting the most for your money and IT services.

Data Leak Prevention

Data leak prevention is an anti-spam mechanism that performs a deeper inspection of the content of the emails and their attachments, if there are any. In this case, every email that goes through is scoured using a set of patterns in order to identify the suspicious emails. The evaluation checks the email body, the sender, its subject, as well as looking for patterns within attachments. All of this ensures that every email sent and received is checked for malicious content. If there is a suspicion, it will be flagged. And you will see it and be on the lookout for a closer look.

Decentralized Spam Management

When a company has a lot of users, it can lead to a more difficult time in setting up protections. And oftentimes lesser IT companies will centralize spam content, which can be a big mistake. Effective anti-spam email solutions should offer a feature that provides a decentralized management of unsolicited messages. With this method, the user manages all or a partial number of the emails that get marked as spam. Users can check the spam folder in real time and get reports about it, which allows the emails to be released by the click of a button. This "quarantine" feature allows for easier management for administrators, as well as allows the users the independence to manage their spam folders safely. And increasing productivity across the board under all circumstances.

Black & White List Management

It is smart to look at black and white lists as a yes and a no. The black list exists to combat spammers. This is usually a complicated effort, since the nature of unsolicited messages is to trick the user into opening your email and bypass any efforts to thwart it. The proper filters need to be in place to combat this malicious attack. And a white list is a great way to allow legitimate emails to come in easily not marked as spam. All done by basing the sender and other aspects, such as source networks, as legitimate and avoiding communication delays. When you turn to the email solutions and IT team at MSEDP, we will come up with an effective and productive way to set a list up and ensure that all messages marked as legitimate come through in a timely manner and that all marked as spam do not come through at all. Get better organized with your emails with MSEDP!

Cloud-Based Security & Bandwidth Savings

Cloud storage and protection is an underrated aspect of spam protection. With our email protection services, you can ensure your cloud-based email is secure and up-to-date. On top of that, you can save money on bandwidth by utilizing the cloud. And get the same protection from unsolicited emails when you are using our cloud services. In fact, when you turn to MSEDP, there are other cloud services available to help you and your business work together.

Getting inundated with spam emails is a major issue for many people. Unfortunately, it is nearly impossible to stop all of the spam email you get, but there are some common ways to help slow down and reduce the number of spam emails that trickle into your inbox. If you need assistance in any way regarding your emails, get in touch with MSEDP today. We offer dependable email solutions for all types of businesses around the country. From email hosting to utilizing the cloud, our IT team can help you choose, deploy and manage the right email solutions for your business and budget.

Block Spam Email Address in Your Email List

Wholly blocking an email address will ensure that any future unsolicited message from that sender will go straight to the junk or spam folder. However, this is not a long-term solution since the sender will likely change their email address again. Thus sending you more junk mail. But what it will do is give us, your email provider, some helpful information on how to improve the filters in place and pinpoint where to stop it. When you get this unsolicited email, open it, report it as spam, and block the address. This should buy you a reprieve.

Report Suspicious Emails as Spam

Removing spam emails the manual way is very time-consuming and will not prevent that address from sending you more junk. However, reporting unwanted messages to your service provider will help us understand your issues and put the appropriate filters in place. Report every unwanted email as spam, but do so without opening the email. Opening an email from spam runs the risk of getting infiltrated by a virus or malware. Need help reporting spam emails? Let the IT team at MSEDP lead the way with Office 365. An application that makes managing your email simple and easy. Great for any sized business.

Spot The Signs of a Phishing Email

Phishing emails are one of the most common ways to entrap users with viruses and malware. These emails are getting more difficult to spot with each passing year. There are some signs to help spot these emails, which we cover in another blog post. In a nutshell, looking at email handles and content from unknown senders can be a major clue as to their validity. Spelling and grammatical errors in the subject line or body are common signs of a phishing scam. And if this email is requesting any personal information, report that email and block the sender. Never click or download any links or attachments in the email, because that is how they deploy their malware. Basically, be suspicious of any email from a weird handle or from someone you do not know.

Unsubscribe from Unwanted Mailing Lists

If you have subscribed to different mailing lists, you will quickly see how these spam emails build up in your inbox. Some of them you may want to keep, but others you may have accidently signed up for or signed up for a purpose, like when making a purchase. When unsubscribing, it is best to go to the company's website on the off-chance that the email is a phishing scam and the purpose is to have you to click on the link and download a virus. And if the subscription is clearly spam, simply try reporting it to file it away into a junk folder hopefully never to be seen again.

Turn Off "Auto-Load" For Images in Emails

There is a setting for incoming emails to "auto-load" images within the email upon opening. When this is the case, images are downloaded automatically, which provides information to spammers that can lead to dire consequences for you. Turning this off ensures that the hackers are not getting any of your information and you are safe. Of course, if you want to download the image and know it is safe there is always that option. But having the power is important, otherwise every image gets downloaded and some may be bad!

Stop Giving Your Email Address to Websites!

There are risks involved when you are signing up for newsletters or joining a new social media site. Not only are you opening up your email address to the potential of getting spam, but you are also risking being part of a data breach. When a data breach happens, it gives the hackers all of the information they need in order to impersonate those who had data with the entity. Some people opt to have a second "burner" email address as to not inundate their primary email address with spam and the risks involved. And do not post your email address to your social media profile! That is an easy way for a hacker to add it to a list and use it in an attack effort.

Use an Alias Email Address When Signing Up For New Accounts

Using an email alias can help you keep your identity anonymous and protect your email privacy. Whenever an email is sent to the alias, you receive it in a separate section of your main email inbox, which lets you more easily manage your inbox and block any unsolicited senders. Coupling this with identity theft protection is a great way to enhance your email security and prevent scammers from infiltrating your email inbox. Get top-notch cybersecurity when you turn to MSEDP and keep your data and information safe and out of the hands of hackers!

Start Fresh with a New Email Account

Sometimes you just might be in too deep and there is no way out . . . or so you think! With a little bit of effort, you can switch all of your major accounts to a new email address and avoid the continued inundation of spam emails. When you turn to MSEDP's IT services, we can help you create a new email address and move over all of your important information and address books. And when you do, you will be utilizing our spam filters and malware protection, which will better protect your email address and data. Get the best and latest spam protection when you turn to us!

Protect Your Devices with Antivirus Software

It goes without saying that antivirus software does not 100% stop you from getting spam. However, what it does do is protect you in case you accidentally click on or download a malicious file. We offer the best and latest in antivirus software and protection. We deploy a sonic firewall that will limit any attempts at hacking and in the case of a breach will immediately alert us, so we have time to fix the issue before it grows. Stay up to date on all the latest protections when you turn to MSEDP.

Contact MSEDP Today for Dependable Email Solutions

MSEDP has years of experience helping clients with their website needs and offers a whole host of IT services to keep your data and information safe. And we will never read, sell or scan your email content for advertising purposes. Our email hosting is affordable and provides you with many crucial benefits. With MSEDP as your email provider, give your business a professional look with email @ your domain name. And as discussed in this blog, we will keep your inbox free of spam.

MSEDP is located on Long Island in Deer Park, New York. Give us a call today at 631-761-7600. When you call, we can provide you with a no-obligation consultation to go over our various IT services and how they align with your business goals. Many big companies use MSEDP, but we are also proud of the work we do with small businesses around the country. And we do more than just IT services! Get professional SEO services and website design & building by working with our elite web team. At MSEDP, we can handle every aspect of your business website and help to grow your business.